Identity Management Solutions

Let us host your staff database and print ID cards on demand with our secure and reliable identity management solutions.

Let us host your staff database and print ID cards on demand with our secure and reliable identity management solutions.

Identity Management Solutions

The perfect identity management solution to save you time

  • Easy data import
    Centralised Database

    hosted on secure servers, our identity management solutions and ID support are accessible online 24/7

  • Customisation

    from your online portal to your ID cards design

  • Fast Turnaound
    Fast Turnaround

    printing and dispatch on demand up to once a day

No need to invest in specialist equipment: our bureau service manages your ID card process for you. You will be assigned a project manager to agree on the most efficient level of service, accounting for staff location, company infrastructure and reporting needs.

We will then create a custom identity management website for you to request ID cards and access your centralised staff database 24/7. We will set up your designs based on your artworks and specifications. Then our bureau team will print and deliver your ID cards on demand.


“Best in its class for service delivery ! Even during the lockdown period, their service, response and flexibility standards never changed. The system is very user-friendly and simple. They are extremely professional and, as they hold sensitive data relating to our staff, they have ensured measures are in place for the safe delivery of all documentation.”

Head of Asset Protection & Security – Thames Water


“The National Trust and idensys have been working together for over twenty years. We have always found them professional and efficient and they offer lovely friendly customer service.”

Facilities Manager – National Trust


“The team has always been responsive, flexible and professional to our complex needs and demands of a modern retail business. Using this service provides secure access for requests to idensys, online, for staff ID Card production. We also have 24/7 access to our records held on the Cloud.”

Human ressources manager – Lookers


“BAFE have been clients of idensys for over 10 years. They provide a flexible and positive approach to our business needs, which has always been to a high quality standard.”

Customer Service Administrator – BAFE

Case studies

Our UK-based identity management service has more than 35 years of experience in supporting organisations in various sectors. If you have any questions or requests, you can count on the assistance of a British support team.

Thames Water ID card program

We have been supplying Thames Water with an online identity management service for ID cards since 2006. We developed a custom website for authorized issuers to request new ID cards for employees and contractors. The card type is automatically “data triggered” and duplicates automatically spotted for security reasons.

The ID card database is securely hosted and accessible 24/7, which is critical for their “door stopper” online verification procedure. If a representative visits a home to carry out maintenance work, he or she can hand over the ID card to the house holder before being granted entry to the house; the house holder will then ring the Thames Water call centre so that the identity can be verified immediately.

West Sussex Fire & Rescue

Working in partnership with West Sussex Fire & Rescue, we provide an identity management service to produce photo ID and warrant cards for Operations, Support Staff and Community Volunteers.

Applications for new cards and re-issues are made via an online portal with authorised users able to log on, view and approve applications as well as report on cards issued and cards due for renewal. Once approved, applications are automatically sent to our secure production facility for printing and dispatch, ensuring a quick turnaround.

Request a demo

    Security is our priority

    Our bureau service guarantees a secured staff database management

    Our identity management programs are written in-house by our engineers, so there will be no issues associated with third party out-sourced software. Your staff database is secured by the use of Firewalls, SSL, STP and encrypted passwords and we can define up to 3 levels of approval on your custom website. Our ID card production facility is certified ISO9001.

    RFID access control cards

    Ask our card bureau team for security features and RFID cards

    To prevent counterfeiting, we offer various security features such as holofoil, watermarks and UV printing. For access control, we can customise RFID cards with contactless technology from major manufacturers including Mifare, HID and Paxton. Additionally, we can add tracking features to your ID cards such as barcodes and QR codes.

    Get a custom ID support

    Our ID card bureau team sets up your design

    Your personalised ID cards are designed based on your artwork and layout, and a proof is provided for your approval prior to printing. You can have different designs for different categories of people such as staff, contractors and visitors. Each ID card will be printed using the data submitted via the online application form.

    Tracking plug-in

    Your custom identity management website

    A bespoke identity management website tailored to your specific needs is designed by our in-house developers, allowing you to access your staff database 24/7 from any location and request ID cards using an online application form. If you have any issue or request, you can contact our UK-based helpline.

    Quality blank plastic cards

    Our ID card centre prints and dispatches ID cards on demand

    Our service is fully flexible to suit your needs. We can print and send ID cards on demand up to several times per week based on our agreement. We can dispatch to multiple locations which is ideal when you have remote workers or multiple sites far from your headquarters.